Last updated: 24th July 2026

 

St Francis RFC is committed to protecting your privacy and handling your personal information responsibly. This Privacy Policy explains what information we collect, why we collect it, how we use it and the choices you have regarding your personal data.

 

Who We Are

 

St Francis RFC is a community rugby club based in Crawley, West Sussex.

If you have any questions about this Privacy Policy or how we handle your personal information, please contact us at hello@stfrancisrfc.co.uk.

 

What Information We Collect

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Depending on how you interact with us, we may collect:
 

• Your name.

• Email address.

• Telephone number.

• Date of birth or age (where required).

• Parent or guardian details for junior players.

• Emergency contact details.

• Membership information.

• Information you submit through enquiry, registration or contact forms.

• Information about how you use our website through cookies and Google Analytics.

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We only collect information that is relevant and necessary for the services we provide.

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How We Use Your Information

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We use your information to:
 

• Respond to enquiries.

• Process membership applications.

• Register players and volunteers.

• Communicate about training, matches, events and club activities.

• Manage memberships and supporter records.

• Meet our safeguarding and legal responsibilities.

• Improve our website and understand how visitors use it.

• Administer competitions, events and other club activities.

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We will never sell your personal information.

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Lawful Basis for Processing

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Under UK data protection law, we process your information because it is necessary to:
 

• Respond to your enquiries.

• Manage your membership or participation within the club.

• Fulfil our legitimate interests as a community rugby club.

• Meet legal, safeguarding and regulatory obligations.

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Where required by law, we will ask for your consent before sending marketing communications.

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Cookies and Google Analytics

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Our website uses cookies to ensure it functions correctly and to improve your browsing experience.

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With your consent, we use Google Analytics to collect anonymous information about how visitors use our website. This includes information such as:
 

• Which pages are visited.

• How long visitors spend on the website.

• Which devices and browsers are used.

• How visitors arrived at our website.

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This information is used solely to help us improve our website and better understand how visitors interact with our content.

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Google Analytics does not identify you personally.

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When you first visit our website, you will be given the option to accept or reject non-essential cookies through our cookie banner.

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You can also manage or delete cookies through your web browser at any time.

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Who We Share Your Information With

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We do not sell or rent your personal information.

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Where necessary, we may share information with trusted organisations that help us operate the club, including:
 

• England Rugby (RFU), where required for player registration or participation.

• Wix, our website hosting provider.

• Google Analytics, to help us understand website usage.

• Email communication providers.

• Payment providers where applicable.

• Emergency services or safeguarding authorities where required by law.

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These organisations only receive the information necessary to provide their services.

 

How Long We Keep Your Information

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We only keep personal information for as long as it is necessary to fulfil the purpose it was collected for, meet our legal obligations or comply with safeguarding

requirements.

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When information is no longer required, it will be securely deleted or anonymised.

 

Keeping Your Information Secure

 

We take appropriate technical and organisational measures to protect your personal information from unauthorised access, loss, misuse or disclosure.

 

Access to personal information is limited to authorised club officers and volunteers who require it to carry out their roles.

 

Your Rights

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Under UK data protection law, you have the right to:

• Request access to the personal information we hold about you.

• Ask us to correct inaccurate or incomplete information.

• Request that your information is deleted where appropriate.

• Object to or restrict certain types of processing.

• Withdraw your consent where processing relies on consent.

• Lodge a complaint with the Information Commissioner's Office (ICO).

 

If you wish to exercise any of these rights, please contact us at hello@stfrancisrfc.co.uk.

 

Links to Other Websites

 

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of external websites, and we encourage you to read their privacy policies before providing any personal information.

Changes to This Privacy Policy

 

We may update this Privacy Policy from time to time to reflect changes to our website, legal requirements or club operations.

 

Any updates will be published on this page, and the "Last updated" date will be amended accordingly.

 

Contact Us

 

If you have any questions about this Privacy Policy or how St Francis RFC handles your personal information, please contact:

St Francis RFC via hello@stfrancisrfc.co.uk